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Administrative Assistant in Capron, VA at Spectrum Health Systems

Date Posted: 11/11/2018

Job Snapshot

Job Description

Since 1969, Spectrum Health Systems, Inc . has been a leader in the field of alcohol and drug abuse treatment. Our mission is to provide the highest quality of services to individuals seeking treatment for substance abuse and/or mental health issues. We assist our clients in achieving sobriety, sustaining recovery, and fulfilling personal goals in order that they may lead healthier, more productive lives.At Spectrum Health Systems, we take great pride in our organization and in our work. We believe that providing the highest quality service and ensuring that our actions and behaviors are always client-focused place our organization ahead of the rest.

The Administrative Assistant provides clerical, filing and administrative support for the program(s) and program management under the direction of the Program Director. 

This position is located at the Deerfield Women's Work Release  in Capron, VA  This position is full time. Salary is $30,000 per year with comprehensive benefits


The Administrative Assistant provides clerical, filing and administrative support for the program and program management under the direction of the Program Director.


•        Type memos, meeting minutes, and other correspondence relevant to program operations.

•        Ensures payroll information for all employees is correct and submitted to the Corporate Accounting Department within the given timeframe.

•       Maintains personnel records for all Spectrum employees within the assigned program.

•        Ensures all personnel documents for new employees, documents renewed annually, and changes to personnel records are submitted to the Human Resources Department in a timely manner.

•        Orders office and program supplies and maintains inventories staying below the set budget.

•        Completes purchase orders, check requests, and other financial documents under the direction of the Program Director.

•        Demonstrates the ability to prioritize tasks and responsibilities and complete required duties in the allotted time.

•        Conducts filing in support of clinical staff.

•        Maintains tracking logs and databases relative to program clients as directed.

•        Manages petty cash, tracks receipts and money left, completes petty cash reconciliation reports, and submits to the Director for approval.

•        Acts as receptionist for the program demonstrating optimal customer service while answering the telephone, greeting visitors, and sending and receiving mail.

•        Demonstrates respect for supervisors, subordinates, VA DOC personnel and clients.

•        Consistently arrives for work on time and adheres to the program’s attendance policies.

•        Strictlyadheres to HIPAA and confidentiality policies when responding to inquiries for client information or copies of information.

•        Complies with and supports all VA DOC rules, regulations and procedures as applicable.

•        Completes all training required per the VA DOC, Spectrum’s annual training requirements and as directed.

•        Demonstrates the ability to complete orientation of new participants as needed.

•        Demonstrates the ability to facilitate participant educational groups specifically related to Life Skills.

•        Performs other related duties as assigned.


•        High School graduate/GED with a minimum of 1 year administrative services experience required.

•        Basic facility with Microsoft Office (Word, Excel, Outlook, etc…) or similar software required.

•        Ability to communicate effectively with staff and public.

•        Experience working in a correctional or secure environment is highly desirable.



Spectrum Health Systems is an equal opportunity at will employer and does not discriminate against any employee or
applicant for employment because of age, race, religion, color, disability,sex, sexual orientation or national origin. 

Other details
  • Job Family Clerical
  • Job Function Program Secretarial, Clerical
  • Pay Type Hourly
  • Min Hiring Rate $14.42
  • Max Hiring Rate $14.42
  • Required Education High School


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